Electronic Records Management System Requirements

Evaluate certified records management systems.

Electronic records management system requirements.

The latest document and records management programs have advanced features like search tools scanning. A records management system also known as an rms system can make everything a lot easier. The document contains a change log abstract list of lifecycle requirements list of transfer format requirements and a glossary. Records management rm also known as records and information management rim is an organizational function responsible for the creation and maintenance of a system to deal with records throughout a company s lifecycle rm includes everything from the creation of a record to its disposal.

Erm captures records as part of a digital business process. Electronic records management erm is the management of electronic files and documents as records. When switching to an erm system you may want to look at systems that are certified particularly by the department of defense dod 5015 2 the department of defense has rigorous requirements for ensuring that records are properly organized and managed. This kind of software allows you to store find and use official records as evidence of transactions payments and other business operations.

This document sets out generic requ irements for an electronic records management system. The agency will incorporate all of the mandatory requirements of the design criteria standard for electronic records management applications dod 5015 2 std into their erm system. Often electronic records management requirements are not sufficiently recognised in determining the functional requirements for new information management systems and in the development of information strategies. The agency will also incorporate applicable dod 5015 2 std non mandatory requirements e g relating to national security classified information 3.

An electronic document management system edms is a software program that manages the creation storage and control of documents electronically. Essentially it comprises anything that is part of a business transaction. What is electronic records management. Records management also known as records and information management is an organizational function devoted to the management of information in an organization throughout its life cycle from the time of creation or inscription to its eventual disposition this includes identifying classifying storing securing retrieving tracking and destroying or permanently preserving records.

The rôle of this document. Records management staff should work with acquisitions and it personnel to tailor any final system requirements.